Registration for the Colonial/George Mason Chapters

Spring Ordeal Weekend
and Brotherhood Conversion

Date: May 5-7, 2017

Where: Flying Circus Aerodrome, 5114 Ritchie Road, Bealeton, VA 22712

URL for Event Location: http://www.flyingcircusairshow.com/map.html

Questions? Contact: Mr. Chris Marston at 571-482-7690 or chris.marston@gmail.com

Registration:  All registrations must be completed online.  Gather the following information before starting your registration:
 - OALM# (not required for Ordeal candidates), BSA ID#, Brotherhood eligibility, and allergies/medical/dietary restrictions.
 

Youth Transportation: If you are riding with someone other than your parent/guardian, provide the driver's name (if not known now/or plans change - provide written permissions at check-in.)

Registration closes: May 4

Check In Time: Friday 6:00-8:00 pm

Check Out Time: Sunday at 12:00 pm

Notice to Ordeal candidates:  All ordeal candidates that have been elected during the election period (November 1, 2016, to May 31, 2017) should have received a written notice confirming their candidacy and an invitation to attend the upcoming ordeal from their chapter.

If you are unable to participate in your chapter ordeal, you must contact your chapter adviser to make arrangements to attend one of the other listed ordeals. You must make arrangements in advance to attend an ordeal outside of your chapter/district.  You have one year from the date of your election to complete your ordeal.

Notice to Passport Holders: The Passport does not cover chapter events; therefore, you must pay the appropriate member rate.  The Passport covers dues, the banquet, and the two lodge fellowships.

Notice to Order of the Arrow members:  All active Order of the Arrow members are encouraged to register.  An active Order of the Arrow member is currently registered with BSA, and 2017 Lodge dues are paid.  If your dues are not current, you will need to pay them.  You can pay them online: https://scoutingevent.com/082-2017OADues.

Service Opportunities for Members:  Members are requested to strongly consider volunteering as an Elangomat, registration, cook crew or health and safety teams.

BSA Health & Medical Record Form required for all lodge/chapter events.  All Order of the Arrow members/candidates who attend the Ordeal MUST complete the medical form.  (It is the first one on this page; it is used for activities of less than 72 hours. This does not require a doctor’s signature)  

All medications need to be in the original containers with the Scouts' name, dosage requirements (containers will be returned), and with the correct amount of Medication for the weekend. This includes over the counter drugs with a signed note from Parent/Guardian with dosage and instructions on time to be taken. Place all containers in a zip-locked bag labeled with the Scouts' name.  All medications shall be turned in during check-in.  If you use an inhaler or EpiPen, please bring a second one (Scout will carry one, and the health center will hold the second.)

BRING THE COMPLETED HEALTH & MEDICAL RECORD FORM WITH A PHOTOCOPY OF BOTH SIDES OF YOUR INSURANCE CARD TO THE ORDEAL, IF THE FAMILY DOES NOT HAVE MEDICAL INSURANCE STATE "NONE."

Cancellation Policy: For events with fees under $25.00 per person, there are no refunds and the fees cannot be credited toward another event.  Refunds for events with fees of $25.00 and over may be granted (less 15% handling fee) for the following reasons: sickness (with physician's statement), relocation, or death in the family.  Refund requests must be in writing and received by the Chapter Ordeal Adviser or the event contact listed above.  Fees cannot be credited toward another event.